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London Vacation Package, Travel to London, London Tours Book Online or call (800) 682-3333 Europe Asia Americas Caribbean Mediterranean Pacific Cruises Home Hotels Find a Vacation Specials Contact Us Italy & Sicily Spain & Portugal Britain & Ireland France Belgium & Holland Central Europe Scandinavia Greece River Cruises China & Japan Southeast Asia Thailand India South America Brazil Peru Costa Rica Bahamas Caribbean & Mexico Bahamas Cancun Riviera Maya Punta Cana Jamaica Greece & Turkey Israel Egypt Morocco Australia & New Zealand Tahiti China & Japan Southeast Asia Sea Cruises River Cruises 5 Day Weekend in London London -- from $ 479 Independent Package Includes: Round trip flights NYC-London Other departure cities available. Click on date of departure for selection and prices. Airline fuel surcharges 3 nights accommodations in your choice of hotels: Bayswater Inn Park Inn Hyde Park Central Park Thistle Kensington Gardens Holiday Inn Kings Cross/ Bloomsbury Thistle Kensington Park Swissotel the Howard Breakfast daily Not included: airport taxes, fees & September 11th Security Fee , & optional tours When flying with United Airlines, a $200 per person non-refundable deposit will be required at the time of booking. Additional nights , sightseeing , transfers Transportation Options to/ from Central London Changing of the Guard 5 Day Weekend in London - Bayswater Inn These prices include airline fuel surcharges. Click on date to book online. Cash Discount Price Regular Price Hotel Details 2005 Dec 1, 8 $549 $565.47 Dec 15 659 678.77 Dec 22 789 812.67 2006 Jan 5 , 12 , 19 , 26 ; Feb 2 , 9 479 493.37 Feb 16 , 23 ; Mar 2 , 9 , 16 , 23 549 565.47 5 Day Weekend in London - Central Park Hotel These prices include airline fuel surcharges. Click on date to book online. Cash Discount Price Regular Price Hotel Details 2005 Dec 1, 8 $569 $586.07 Dec 15 669 689.07 Dec 22 769 792.07 Dec 29 539 555.17 2006 Jan 5 , 12 , 19 , 26 ; Feb 2 , 9 , 16 , 23 539 555.17 Mar 2 , 9 , 16 , 23 569 586.07 5 Day Weekend in London - Park Inn Hyde Park These prices include airline fuel surcharges. Click on date to book online. Cash Discount Price Regular Price Hotel Details 2005 Dec 1, 8 $499 $513.97 Dec 15 599 616.97 Dec 22 749 771.47 Dec 29 499 513.97 2006 Jan 5 , 12 , 19 , 26 ; Feb 2 , 9 , 16 , 23 499 513.97 Mar 2 , 9 , 16 , 23 539 555.17 5 Day Weekend in London - Thistle Kensington Gardens These prices include airline fuel surcharges. Click on date to book online. Cash Discount Price Regular Price Hotel Details 2005 Dec 1, 8 $579 $596.37 Dec 15 649 668.47 Dec 22 779 802.37 Dec 29 539 555.17 2006 Jan 5 , 12 , 19 , 26 ; Feb 2 , 9 , 16 , 23 ; Mar 2 , 9 , 16 , 23 539 555.17 5 Day Weekend in London - Holiday Inn Kings Cross/ Bloomsbury These prices include airline fuel surcharges. Click on date to book online. Cash Discount Price Regular Price Hotel Details 2005 Dec 1, 8 $599 $616.97 Dec 15 659 678.77 Dec 22 789 812.67 Dec 29 549 565.47 2006 Jan 5 , 12 , 19 , 26 549 565.47 Feb 2 , 9 , 16 , 23 569 586.07 Mar 2 , 9 , 16 , 23 599 616.97 5 Day Weekend in London - Thistle Kensington Park These prices include airline fuel surcharges. Click on date to book online. Cash Discount Price Regular Price Hotel Details 2005 Dec 1, 8 $639 $658.17 Dec 15 689 709.67 Dec 22 829 853.87 Dec 29 579 596.37 2006 Jan 5 , 12 , 19 , 26 ; Feb 2 , 9 , 16 , 23 ; Mar 2 , 9 , 16 , 23 579 596.37 5 Day Weekend in London - Swisstel The Howard These prices include airline fuel surcharges. Click on date to book online. Cash Discount Price Regular Price Hotel Details 2005 Dec 1, 8 $739 $761.17 Dec 15 849 874.47 Dec 22 979 1008.37 Dec 29 739 761.17 2006 Jan 5 , 12 , 19 , 26 ; Feb 2 , 9 , 16 , 23 ; Mar 2 , 9 , 16 , 23 739 761.17 Day 1, Thurs Depart USA for England. Your flight includes meals, drinks, and in-flight entertainment for your journey Day 2, Fri Welcome to London. An arrival transfer from London's Heathrow Airport to your hotel is available for $33 (or from London Gatwick for $42). Enjoy the afternoon at leisure: LONDON Day 3, Sat This morning, we offer an optional morning tour of London including Parliament, Big Ben and a visit to Westminster Abbey. Continue to Buckingham Palace to witness the pomp and pageantry of the Changing of the Guard. Enjoy the color, movement, and music of Her Majesty's Royal Household Troops. When there is no Guard, the tour will visit Horseguards Parade ($52). Enjoy the afternoon at leisure (B): LONDON Day 4, Sun This afternoon, enjoy an optional cruise on the River Thames through the heart of London and enjoy superb views of majestic London buildings. Visit the Tower of London, an awesome Medieval fortress dating back over 900 years and view the breathtaking Crown Jewels and the traditional Beefeater ($72). This evening, enjoy our optional Jack the Ripper tour. Tread in the footsteps of the infamous Jack the Ripper down the gas-lit alleyways immortalized in books and films. Led by one of the renowned London Blue Badge Guides, you will visit four murder sights and learn about the suspects. The tour is followed by a traditional fish and chip supper in one of London's most historic pubs ($52) (B): LONDON Day 5, Mon Should you choose, we offer a transfer to London's Heathrow Airport for $33 (or to London Gatwick for $42). Return to USA (B). Email This Page to a Friend © 2005 Gate 1 Travel Home | About Us | Travel Agent | Free Brochure | Help | Site Map | (800) 682-3333 Read our privacy policy . Contact Us . This site can be best viewed using Internet Explorer 4.0, or higher. The browser software can be downloaded, free of charge, from the Microsoft website at http://www.microsoft.com . All external sites will open in a new browser. Gate1travel.com does not endorse external sites.
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Travel Destinations Location: Home > Arrival Date: 2005 Dec 2006 Jan 2006 Feb 2006 Mar 2006 Apr 2006 May 2006 Jun 2006 Jul 2006 Aug 2006 Sep 2006 Oct 2006 Nov arrival = 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Departure Date: 2005 Dec 2006 Jan 2006 Feb 2006 Mar 2006 Apr 2006 May 2006 Jun 2006 Jul 2006 Aug 2006 Sep 2006 Oct 2006 Nov departure = 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Rooms: 1 2 Adults: 1 2 3 4 5 6 Children: None 1 2 3 4 5 6 Enter city Enter name of hotel (optional) Review My Reservations Pickup Date: 2005 Dec 2006 Jan 2006 Feb 2006 Mar 2006 Apr 2006 May 2006 Jun 2006 Jul 2006 Aug 2006 Sep 2006 Oct 2006 Nov arrival = 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Pickup Time: 1:00 AM 2:00 AM 3:00 AM 4:00 AM 5:00 AM 6:00 AM 7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM Noon 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 9:00 PM 10:00 PM 11:00 PM 12:00 PM Dropoff Date: 2005 Dec 2006 Jan 2006 Feb 2006 Mar 2006 Apr 2006 May 2006 Jun 2006 Jul 2006 Aug 2006 Sep 2006 Oct 2006 Nov departure = 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Dropoff Time: 1:00 AM 2:00 AM 3:00 AM 4:00 AM 5:00 AM 6:00 AM 7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM Noon 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 9:00 PM 10:00 PM 11:00 PM 12:00 PM Preferred Car Type: Economy Compact Mid Size Standard Full Size Premium Luxury Convertible Enter city WorldWeb.com travel guide is the world's leading provider of online travel information. Since 1994, we have helped millions of people plan their vacations and market their businesses online. For more information, click here Accommodation Hotels & motels , inns , B&Bs , resorts , lodges , cabins & chalets , hostels , extended stays , vacation homes , backcountry , campgrounds , home accommodators and more . Tours & Activities Online reservations , vacation packages , golf courses , ski hills , rafting , kayaking , sightseeing tours , fishing trips , trail rides , whale watching , driving tours and more . ................. ................. Local Attractions Museums , galleries , historic sites , parks & gardens , towers , science centres , amusement parks and more . Transportation Airlines , airport transfers , cruise lines , public transit , taxis , trains , shuttle services , ferries and more . ................. ................. Restaurants & Bars The Restaurants & Bars Guide contains a list of local eating establishments organized by type of cuisine. 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Ski Vacation Almanac Adventure
Ski Vacations - National Geographic Adventure Magazine Ski Preview 2006 Select Past Sports 20 Sports Trips Swap Slogging the Fakahatchee Preseason Ski Trips Yoga Vs. Pilates Rafting Baja Trekking New Zealand Performance Candy Rock Climbing the Gunks Paddling Big Sur U.S. Climbing Spots Biking Across Alaska Latin American Surf Spots Paddling the Altiplano Skiing Tahoe's Backcountry The Grail Trails Climbing the Black Hills Biking the Inside Passage /0512/resources/sports_resources.html Gear of the Year: Gift Ideas Here are all the gotta-get-it items for savvy outdoor fanatics this holiday season. Gear gift ideas Audio Exclusive: Listen to Ed Viesturs Download an interview with our Adventurer of the Year, Ed Viesturs. Then read about ten other incredible athletes. Hear Ed Viesturs World-Class Outfitters Adventure -approved excursions for right now. Find a base camp, eco trip, or guided tour Video Exclusive : Climbing Icebergs Watch Will Gadd climb a crumbling iceberg off the coast of Labrador. See the ice climbing video King Kong in Rwanda To get into character, actor Andy Serkis, a.k.a. King Kong, sought out some ideal coaches: the mountain gorillas of Rwanda. Read the King Kong interview This Month's Stories Big-Cat Biologist Alan Rabinowitz Photo Gallery: Mongolia Road Trip: Puerto Rico Winter Weekend Getaways Ski Vacation Almanac Adventure Videos Paddling Croatia Climbing Icebergs Jaguars in Belize Ski Vacation Almanac: How to Ski All Year Long Text by Porter Fox Photograph by Aaron Black/Outdoor Collection/Aurora BOARD GAMES: Cutting through perfect powder on British Columbia's Blackcomb Mountain "Ski season" may be one of the great misnomers in winter sports, followed closely by "winter sports." If you have a yen for locking into your bindings and owning the slopes whenever the mood strikes (and vacation days permit), there's no time like the present, no matter the time of year. So tear out these pages and tuck them in your boot bag. Because somewhere, right now, the slopes are calling, and our perennial ski guide is the only answer you need. DECEMBER-FEBRUARY JANUARY-FEBRUARY MARCH-MAY JUNE-SEPTEMBER NOVEMBER-DECEMBER DECEMBER-FEBRUARY 1. Sestriere, Italy There's nothing like 100,000 cheering, gesticulating Italians on skis, but that's what you'll see when the 2006 Winter Olympics hit the slopes where Alberto Tomba won his first World Cup race in 1987. Sestriere, one of the highest and snowiest resorts in the Italian Alps, topping out at 9,262 feet (2,823 meters), will host the alpine skiing events from February 12 through February 25. Visit before, after, or during, and ski 248 miles (399 kilometers) of trails across six interconnected resorts. Test your limits on the renowned Kandahar downhill run, where Jean-Claude Killy and Ingemar Stenmark raced, or get a natural high watching the Olympic ski-jumping competition ( www.torino2006.com ). The Bargain : The Milky Way Ski Pass ($35 a day) offers entrée to six resorts, 66 lifts, and 5,000 vertical feet (1,524 vertical meters). The Digs : Most hotels are already full or raising rates, so pre-rent an apartment through Interhome ($330 a week; www.interhome.us ). The Eats : Agnolotti (meat dumplings) at nearby Tre Rubinetti , which serves up genuine northern Italian fare that isn't watered down (or priced up) for tourists. Start Here : www.comune.sestriere.to.it/e_index.htm 2. Silverton Mountain Ski Area, Colorado The canvas-tent base lodge is your first indication that Silverton Mountain is unlike any resort you've ever skied. Surely the grittiest and only completely backcountry-style ski mountain in the United States, Silverton requires guides for every skier ($99 a day) on its 1,600 acres (648 hectares) of prime San Juan Mountain wilds. With 400 inches (1,016 centimeters) of annual snowfall and a cap of 80 skiers a day, first tracks, even during holidays, are virtually guaranteed. A lone double chair, opened by resort visionary Aaron Brill in 2002, provides access to runs like the largely treeless Riff and the chute-to-bowl Ropedee-Dope. The Package : The three-day New Year's Party and Big Mountain Ski Camp ($750) puts you on the hill with the top freeskiers in the world. The Digs : Inn of the Rockies at the Historic Alma House ($79; www.innoftherockies.com ) is a peaceful Victorian hideaway with a hearty breakfast spread. The Hang : You will find Angus steaks, a Laundromat, and showers at the Explorer's Club Pub and Grille ( www.explorersclubsw.com ). Start Here : www.silvertonmountain.com JANUARY-FEBRUARY 3. Jackson Hole Mountain Resort, Wyoming The annual last-tram shivaree will be frantic this season: Jackson is decommissioning its iconic Rocky Mountain conveyance. For nearly 40 years the tram has transported skiers up one of the greatest continuous rises (4,139 feet) (1,262 meters) of any ski resort in the U.S. The granite-lined Corbet's Couloir and Rendezvous Bowl, plus thousands of acres of backcountry, will still be accessible next season, just check back for alternative transport info. The Thunder and Sublette quads will continue to access famous Jackson stashes like Paintbrush and Tower Three. Visit in January or February for "The Big One's" deepest snowfall. The Final Tram Run : Corbet's to Paintbrush to Lower Sublette Ridge gets you the most turns for your vertical. The Digs : Stay with former Olympians and local Jackson Holers Hans and Nancy Johnstone in one of the Alpine House's 22 pastel and Scandinavian-pine rooms ($120; www.alpinehouse.com ). The Freebie : You could almost eat for a week off the copious samples at Albertson's supermarket at the intersection of Route 191 and Highway 22. Start Here : www.jacksonhole.com 4. Jay Peak Resort, Vermont Where can you get 2,153 vertical feet (656 meters) of skiing, Powder 8 competitions, 355 inches (901 centimeters) of annual snowfall, open backcountry gates, a tram, and hair-raising terrain? Three and a half hours northwest of Boston, the unlikely powder Canaan of Jay Peak, Vermont, is the greatest anomaly in lower 48 skiing. Midwinter storms converge from the Champlain Valley, Great Lakes region, and St. Lawrence Valley to bestow seasons like 2001, when Jay Peak received 581 inches (1,476 centimeters). Eight lifts, including a 60-person tram and one detachable quad, rarely have lines and access 76 trails over 385 acres (156 hectares) of northern Vermont steeps. The Backcountry: Take Northway gate over to Big Jay for the steepest powder lines around. (Bring a guide.) The Powder Stash : Andre's Paradise Glade holds fresh tracks for days after a dump. The Digs : Get free lift tickets and ski to your private balcony at the no-frills Hotel Jay ($99; www.jaypeakresort.com ). Start Here : www.jaypeakresort.com MARCH-MAY 5. Heavenly Mountain Ski Resort, California There are two distinct advantages to spring skiing in a casino town. One: You can pay for your trip with a face card and an ace. Two: The early a.m. slopes are empty while the high rollers sleep it off. Overshadowed by its neighbors, Kirkwood and Squaw Valley, Heavenly's 3,500 vertical feet (1,067 vertical meters) of corned-up glades, bowls, and granite-slotted backcountry make it one of the best and least crowded spring destinations in the Golden State. After a night of blackjack at Harrah's, hit the Mott and Killebrew Canyon backcountry gates at their 9 a.m. opening for some of the steepest skiing in the Sierras. And you can experience the area's legendary melt-freeze cycle when the expansive Milky Way bowl softens up—just about the time the card sharks are rolling out of bed. The Spring-Break Moment: Slush Pond Mania during the first week of May is like a Warren Miller blooper clip gone hideously awry. The Digs : Harrah's Lake Tahoe ($89; www.harrahs.com/our_casinos/tah ) lures potential gamers with fair deals and big, clean rooms. The Skier's Fuel-Up : The eggs benedict at the Driftwood Café (+1 530 544 6545) are an edifying start to your day. Start Here : www.skiheavenly.com 6. Alyeska Resort, Alaska You know you've reached the big time when your chief dilemma is choosing between a heli, a snowcat, or a high-speed quad to reap the spoils of an Alaska blizzard. Or, you've simply arrived at the Alyeska Resort in Girdwood, Alaska, without a doubt the greatest spring skiing triple threat in the U.S. Plan A : Take the tram up 2,300 feet (701 meters) and shred the North Face, which receives up to 742 inches (1,885 centimeters) of snow a year. Plan B : Fly with Chugach Powder Guides ($775 a day; www.chugachpowderguides.com ) to access 750 square miles (1,207 square kilometers) of 50-degree couloirs, bowls, and Chugach fins. Plan C : Ride CPG's Bombardier snowcat ($225) during whiteout days for tree skiing in the upper Girdwood Valley. The Local Secret : The Sitzmark Bar and Grill at the base of Chair 3 is one of the few places where native Alaskans can be found at the resort. The Digs : Make your final run a quadruple-diamond with a night at the lavish, slopeside Alyeska Prince Hotel ($175; www.princehotels.co.jp/alyeska-e ). Start Here : www.alyeskaresort.com JUNE-SEPTEMBER 7. Portillo, Chile Don't expect nightlife, a base village, heated sidewalks, or ski caddies at South America's oldest ski resort, just 1,235 skiable acres (500 hectares) and 2,743 vertical feet (836 vertical meters) of treeless Andes smoke. The incarnation of skiers' summer dreams, runs like Roca Jack's wide-open apron are carved into the granite face of the mountain. Nearly limitless backcountry (powder-filled Primavera, for example) sits a boot pack away from the Roca Jack and Condor lifts and funnels back to the iconic Hotel Portillo ($1,100 a week). While the resort averages a mediocre 240 inches (610 centimeters) a year, big storms in August and September almost always dump powder. The Backcountry Must : 7,000-vertical-foot (2,134-vertical-meter) Super C couloir is the preeminent Portillo backcountry run. The Package : Sparse but convenient Inca Lodge ($450 a week; www.skiportillo.com ), where food and lift tickets are included. Start Here : www.skiportillo.com 8. Blackcomb, British Columbia The Ice Age is alive and well on Whistler Blackcomb's Horstman Glacier. The largest summer ski slope in North America stretches over 112 acres (45 hectares) and 685 vertical feet (209 vertical meters) of mogul lanes and groomers. From June 5 through July 30, skiers leapfrog Whistler's lower lifts then ride the Horstman and Showcase T-bars ($47 a day). The coaches, pros, and aficionados at Camp of Champions ($968 for five days; www.campofchampions.com ) preside over the new age of skiing and snowboarding in this halfpipe and terrain park. The Freebie : A 160-foot (49-meter) bungee jump is included with Camp of Champions entry. The Ski Break : The Mountain Bike Park boasts 124 miles (200 kilometers) of lift- serviced downhill trails, three skill centers, and a BikerCross course ($35 a day). The Digs : While the Hearthstone Lodge's studio rooms ($129; 800 663 7711) in the heart of Whistler Village are simply appointed, it's all about location. Start Here : www.whistlerblackcomb.com NOVEMBER-DECEMBER 9. Wolf Creek Ski Area, Colorado An odd phenomenon takes place each November at Wolf Creek Ski Area: It snows like mad. Powder-starved skiers from New Mexico to Texas converge on the 1,600-vertical-foot (488-vertical-meter) ma-and-pa hill—85 miles (137 kilometers) east of Durango and 10,300 feet (3,139 meters) above sea level—to partake in the largest annual snowfall in Colorado. When CEO Davey Pitcher opened the hill on October 29, 2004, there was a 30-inch (76-centimeter) base at the summit, and he charged $38 a day for a lift ticket, versus the standard $43. Early birds should point their boards to the right side of the trail map for 500 acres (202 hectares) of open bowls, gullies, and glades served by six lifts. The First Run of the Season : Alberta Face, off the Treasure Chair, is the steepest shot with consistently ample coverage. The Digs : The western-style rooms at High Country Lodge ($75; www.highcountrylodge.com ); they're close to the hill, and breakfast is included. The Local Brew : Lizard Head Red Ale at the Bear Creek Saloon and Grill (+1 970 264 5611). Start Here : www.wolfcreekski.com 10. Mammoth Mountain, California Despite its stature as the big-draw slope for tens of thousands of California skiers, Mammoth still holds first tracks for half the day after an early season storm. Thanks to 477 acres (193 hectares) of snowmaking and a benevolent Mother Nature, the fourth largest resort in the U.S. is a sure bet for November turns. Follow the high traverse off the Face Lift Express chair to access some of the best early season runs on the lower half of Drop Out and Wipe Out. As the chutes fill in with snow, branch out to wide-open Scotty's and supersteep Huevos Grande. The Digs : You can't do better than one night and two free lift tickets at the Mammoth Mountain Inn ($92; www.mammothmountain.com/plan/lodging/mmi ), one of the cheapest, plushest ski packages in the eastern Sierra. The Après Soak : Plastic cups overfloweth at the gently burbling Hot Creek hot springs (+1 760 924 5500), off Highway 203, south of town. Start Here : www.mammothmountain.com Pick up the December 2005/January 2006 issue for our annual coverage of the best of adventure, your guide to everything cool with 15 sports trends, 14 astonishing adventurers, and 45 gear picks that rock. Subscribe to Adventure today and save 70 percent off the cover price! Sorry, your browser does not support iframes. 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UWSA - FPPP 36 - Travel Regulations - Part III. III. AIR TRAVEL Preaudit steps for this section A. Commercial When an airline ticket is required for official UW business travel, the employee must use a contracted travel agency to book airline reservations. (Please see Travel Agencies in this section below for more information.) Reimbursement for commercial air travel shall be limited to the lowest logical fare available. The "lowest logical fare" is defined as the least costly fare that: uses a regularly scheduled commercial carrier; prohibits preference for any airline, type of aircraft and connecting airports; may require one plane transfer both departing and returning; departs from the airport nearest to the employee's headquarters location or, at the discretion of the employee, from an airport offering a fare which is more cost effective for the UW, including parking, mileage or additional overnight stays; allows for up to a four-hour leeway in scheduling which may necessitate that the employee arrive up to two hours prior to the start of his/her UW business and may require up to a two-hour wait after the planned business ending time to take advantage of lower air fares. Note: In accordance with the International Air Transportation Fair Competitive Practices Act of 1974, commercial air travel on certain grants must comply with the requirement that U.S. flag air carriers be used to the maximum extent possible when travel is between the U.S. and a foreign country or between foreign countries. The additional cost for premium class (first class or business class) travel is not reimbursable. If a situation should arise where premium class travel is the only alternative available, such travel must be cleared with the Institution Controller through the UW System Travel Office prior to booking the flight. Penalty fares are often cheaper, and their purchase is encouraged because most trips are not cancelled or changed, particularly those involving conferences. Penalties or additional costs assessed for cancellations or changes may be paid from UW-administered funds when a reasonable explanation for the change is documented in the payment voucher. It is the responsibility of the traveler to facilitate refund or credit from the travel agency or airline for any unused tickets. Employees may be held personally responsible for the cost of non-used tickets. Unusual circumstances should be justified in writing. Note: The State of Wisconsin's contract travel agencies have the capability to track unused tickets to prevent non-usage. When a more favorable price can be obtained for airfare by adding additional days to the trip, e.g., staying over a Saturday or flying on a particular day, reasonable expenses for lodging and meals for the minimum necessary additional days may be claimed if the total cost of the reduced fare, plus the additional days' expenses, are less than the lowest available airfare would have been without the additional days of travel. Reimbursement may only be granted under this provision for weekend days and holidays. The weekend for this purpose is considered to run from 4:30 p.m. on Friday to 7:01 p.m. on Sunday. Documentation of the air cost savings must be provided on the Travel Expense Report (TER). Effective October 17, 2005, a State/UW-issued purchasing card must be used for payment of official business-related airline tickets and travel agency service fees. If they so choose, employees have the option of utilizing the state-provided personal liability U.S. Bank travel card for payment. Because of significant administrative costs associated with use of the purchasing card, institutions may strongly encourage their employees to use the U.S. Bank travel card for payment of travel. As a result of electronic ticketing, the form of airline ticket may vary. When seeking reimbursement for the cost of airfare, an employee must provide the highest form of receipt issued by the airline/travel agency. In those instances where an airline ticket is reissued, previously issued documents should be attached for a complete audit trail. Claims for reimbursement of airfare must represent the net amount paid by the traveler after any applicable exchanges, discounts, change fees, etc. When airfare is paid direct by the UW and changes to the ticket are made which result in a refund, the refund must be credited or made payable to the UW. Documentation to support either claimed or direct billed airfare must include: traveler's name, destination, departure/return dates, amount of fare, routing, class of travel and purpose of trip. Regardless of the payment mechanism, airfare charges are a travel expenditure requiring proper approval by either the employee's supervisor, an approving authority (see definition, section II) or the department head. Benefits from any airline promotion, such as free tickets for frequent fliers, merchandise, etc., that accrue as a result of UW-paid travel belong to the UW and must be used for UW-related business. Benefits as a result of voluntary bumping may be retained by the employee provided the alternative travel resulting from the bumping does not involve any loss of work time or additional travel cost to the UW. An employee may not be compensated for business use of frequent flyer vouchers, vouchers for bumping, discount coupons or other instruments of value. Such discount instruments, if earned as a result of personally paid travel, should be used for subsequent personal travel. CONTRACT TRAVEL AGENCIES: The State has contracted with Adelman and Orbitz For Businesss for official, out-of-state business-related needs when airline arrangements are required. Contract details with Adelman and Orbitz are still being worked out. Until further notice, travelers should continue making airline reservations for business travel as they have done in the past. The State has also contracted with STA for student study abroad travel and Worldtek for athletic travel. B. Charter and Personal Airplane Travel Institution department heads may authorize employees to charter or rent an airplane or authorize them to use their personal airplane when such airplane use is the most efficient and economical. The State of Wisconsin has contracted with Wisconsin Air Service for charter air service. All UW institutions are required to utilize their service for charter air travel when it suits their needs. Their telephone number is (608) 246-4328. If they are unable to provide the needed service, an alternative service may be sought. Pilots who are flying aircraft on University business create a liability exposure for the University; therefore, the University requires preapproval in accordance with specific standards. For information on requirements which must be met, refer to Part 8B of the UW System Risk Management Manual or call your campus Risk Management Office or UW System Risk Management at 608/263-4381. Reimbursement rates for personal airplane business mileage shall be 38.5 per mile. The TER must include the names of the passengers transported. Reimbursement for costs directly associated with chartering, renting or use of a personal airplane shall not exceed the lowest logical commercial fare. The cost comparison should be attached to the TER. C. General Airfare discounts are generally available for groups of 8 or more persons traveling from the same origin to the same destination on the same plane (group fares) and for multiple individuals traveling from different origins to a common destination (meeting fares). Contact the contract travel agencies for details and assistance in setting up such travel. Unless it cannot be avoided, it is recommended that not more than five employees from the same business unit travel in the same aircraft. Travel Regulations Table of Contents | Financial and Administrative Policy Index | Financial Administration This information is provided as a service of The University of Wisconsin System Administration Office of Financial Administration. To suggest possible additions or improvements, please contact Financial Administration (608) 262-1313 Last Edited: 09/16/2005