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Air Travel
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air travel shall be
UWSA - FPPP 36 - Travel Regulations - Part III. III. AIR TRAVEL Preaudit steps for this section A. Commercial When an airline ticket is required for official UW business travel, the employee must use a contracted travel agency to book airline reservations. (Please see Travel Agencies in this section below for more information.) Reimbursement for commercial air travel shall be limited to the lowest logical fare available. The "lowest logical fare" is defined as the least costly fare that: uses a regularly scheduled commercial carrier; prohibits preference for any airline, type of aircraft and connecting airports; may require one plane transfer both departing and returning; departs from the airport nearest to the employee's headquarters location or, at the discretion of the employee, from an airport offering a fare which is more cost effective for the UW, including parking, mileage or additional overnight stays; allows for up to a four-hour leeway in scheduling which may necessitate that the employee arrive up to two hours prior to the start of his/her UW business and may require up to a two-hour wait after the planned business ending time to take advantage of lower air fares. Note: In accordance with the International Air Transportation Fair Competitive Practices Act of 1974, commercial air travel on certain grants must comply with the requirement that U.S. flag air carriers be used to the maximum extent possible when travel is between the U.S. and a foreign country or between foreign countries. The additional cost for premium class (first class or business class) travel is not reimbursable. If a situation should arise where premium class travel is the only alternative available, such travel must be cleared with the Institution Controller through the UW System Travel Office prior to booking the flight. Penalty fares are often cheaper, and their purchase is encouraged because most trips are not cancelled or changed, particularly those involving conferences. Penalties or additional costs assessed for cancellations or changes may be paid from UW-administered funds when a reasonable explanation for the change is documented in the payment voucher. It is the responsibility of the traveler to facilitate refund or credit from the travel agency or airline for any unused tickets. Employees may be held personally responsible for the cost of non-used tickets. Unusual circumstances should be justified in writing. Note: The State of Wisconsin's contract travel agencies have the capability to track unused tickets to prevent non-usage. When a more favorable price can be obtained for airfare by adding additional days to the trip, e.g., staying over a Saturday or flying on a particular day, reasonable expenses for lodging and meals for the minimum necessary additional days may be claimed if the total cost of the reduced fare, plus the additional days' expenses, are less than the lowest available airfare would have been without the additional days of travel. Reimbursement may only be granted under this provision for weekend days and holidays. The weekend for this purpose is considered to run from 4:30 p.m. on Friday to 7:01 p.m. on Sunday. Documentation of the air cost savings must be provided on the Travel Expense Report (TER). Effective October 17, 2005, a State/UW-issued purchasing card must be used for payment of official business-related airline tickets and travel agency service fees. If they so choose, employees have the option of utilizing the state-provided personal liability U.S. Bank travel card for payment. Because of significant administrative costs associated with use of the purchasing card, institutions may strongly encourage their employees to use the U.S. Bank travel card for payment of travel. As a result of electronic ticketing, the form of airline ticket may vary. When seeking reimbursement for the cost of airfare, an employee must provide the highest form of receipt issued by the airline/travel agency. In those instances where an airline ticket is reissued, previously issued documents should be attached for a complete audit trail. Claims for reimbursement of airfare must represent the net amount paid by the traveler after any applicable exchanges, discounts, change fees, etc. When airfare is paid direct by the UW and changes to the ticket are made which result in a refund, the refund must be credited or made payable to the UW. Documentation to support either claimed or direct billed airfare must include: traveler's name, destination, departure/return dates, amount of fare, routing, class of travel and purpose of trip. Regardless of the payment mechanism, airfare charges are a travel expenditure requiring proper approval by either the employee's supervisor, an approving authority (see definition, section II) or the department head. Benefits from any airline promotion, such as free tickets for frequent fliers, merchandise, etc., that accrue as a result of UW-paid travel belong to the UW and must be used for UW-related business. Benefits as a result of voluntary bumping may be retained by the employee provided the alternative travel resulting from the bumping does not involve any loss of work time or additional travel cost to the UW. An employee may not be compensated for business use of frequent flyer vouchers, vouchers for bumping, discount coupons or other instruments of value. Such discount instruments, if earned as a result of personally paid travel, should be used for subsequent personal travel. CONTRACT TRAVEL AGENCIES: The State has contracted with Adelman and Orbitz For Businesss for official, out-of-state business-related needs when airline arrangements are required. Contract details with Adelman and Orbitz are still being worked out. Until further notice, travelers should continue making airline reservations for business travel as they have done in the past. The State has also contracted with STA for student study abroad travel and Worldtek for athletic travel. B. Charter and Personal Airplane Travel Institution department heads may authorize employees to charter or rent an airplane or authorize them to use their personal airplane when such airplane use is the most efficient and economical. The State of Wisconsin has contracted with Wisconsin Air Service for charter air service. All UW institutions are required to utilize their service for charter air travel when it suits their needs. Their telephone number is (608) 246-4328. If they are unable to provide the needed service, an alternative service may be sought. Pilots who are flying aircraft on University business create a liability exposure for the University; therefore, the University requires preapproval in accordance with specific standards. For information on requirements which must be met, refer to Part 8B of the UW System Risk Management Manual or call your campus Risk Management Office or UW System Risk Management at 608/263-4381. Reimbursement rates for personal airplane business mileage shall be 38.5 per mile. The TER must include the names of the passengers transported. Reimbursement for costs directly associated with chartering, renting or use of a personal airplane shall not exceed the lowest logical commercial fare. The cost comparison should be attached to the TER. C. General Airfare discounts are generally available for groups of 8 or more persons traveling from the same origin to the same destination on the same plane (group fares) and for multiple individuals traveling from different origins to a common destination (meeting fares). Contact the contract travel agencies for details and assistance in setting up such travel. Unless it cannot be avoided, it is recommended that not more than five employees from the same business unit travel in the same aircraft. Travel Regulations Table of Contents | Financial and Administrative Policy Index | Financial Administration This information is provided as a service of The University of Wisconsin System Administration Office of Financial Administration. To suggest possible additions or improvements, please contact Financial Administration (608) 262-1313 Last Edited: 09/16/2005
Hotel Travel
NSBA Annual Conference - Hotel/Travel Info General Session Speakers TLN Executive Briefing Fellowship Gathering Danzberger Memorial Lecture Topical Program Tracks Focus on Education Lectures Spotlight Sessions Deeper Look Sessions Board Member Boot Camp Sessions for Board Support Professionals Special Sessions Early Bird Workshops Technology Site Visit CUBE Programming School Law Seminar Rural and Small District Forum Large District Workshop Conference Orientation Executive Job Fair Walk of Excellence Spouse Programming Golf Tournament 5K Run/Walk Administrators' Breakfast Networking Luncheons Human Relations Dinner National Affiliate Center 2006 List of Exhibitors (PDF) Floor Plan 2006 Online Booth Space Contract 2006 Rules & Regulations (PDF) 2006 Floor Plan 2006 Product Category Listing (PDF) 2006 List of Exhibitors (PDF) 2006 Exhibitor Prospectus (PDF) 2006 List of Exhibitors (PDF) Exhibitor Benefits Attendee Demographics Exhibitor Services Contact Exhibits Department Sponsorship Opportunities Hotel Info and Reservations Housing for Attendees Housing for Exhibitors Hotel Listing and Map Travel Arrangements Sightseeing Tours Topical Program Tracks Schedule At-a-Glance Register for the Conference Attendee Housing Exhibitor Housing Hotel rates and map Housing FAQs Hotel and travel information: the best choice of accommodations, savings on your trip to Chicago, and how to enjoy this captivating city. Housing: NSBA wants to ensure that the best rooms (see map and rates ) are available for Conference attendees. You must register to attend the Conference before your housing arrangements can be made. Here's how it works: Conference Registration: All registrants receive a confirmation ID# for use in reserving their rooms. The quickest way to receive a confirmation ID# is to register online and provide us with your e-mail address. Hotel reservations are accepted on a first-come, first-served basis, and must be made through the NSBA Housing Bureau . You must have a confirmation ID# to reserve housing. Reservations made directly through the hotel will not be guaranteed. You may register and reserve housing online, by phone, fax, or mail. But online is definitely the fastest way — and the best way to improve your choice of hotel rooms. Travel to Chicago: Once again, NSBA has named Association Travel Concepts (ATC) as the official travel agency for our 2006 Annual Conference. ATC has negotiated discounts with United, American Airlines, Avis, and Enterprise to bring you fares and rates lower than those available to the public. Chicago is our kind of town — and yours! The host for NSBA's 2006 Annual Conference is one of the most popular convention cities in America. Chicago is also a world-class tourist destination — a great reason to bring your family along with you. Dining and nightlife. Enjoy a deep-dish pizza, invented in Chicago, or a prime steak, perfected in Chicago. Explore the Loop (maybe via the elevated "L" train) and visit famous jazz clubs. You know the movie Chicago? See and hear what inspired it! Museums and more. Discover the Field Museum and Sue, the biggest T. rex ever found. Plus the Museum of Science and Industry. Not just one but two zoos. Museums of classical and modern art. The world's largest indoor aquarium. Architect Frank Lloyd Wright's studio and the Robie House he designed. And the splendid Botanic Gardens. This city really grows on you! Shopping and skyscrapers. Max out your credit cards on the Magnificent Mile, then visit the Navy Pier with its 150-foot Ferris wheel. Speaking of heights, try dining on the 95th floor of the Hancock Building or visiting the Skydeck of the Sears Tower — 110 stories up. The sky's the limit on fun in Chicago! Want more details? Visit the website of the Chicago Convention and Tourism Bureau . We'll also send you information about tours after you register for the Conference. In addition, special NSBA-sponsored tours will be offered. Click here for details. Suggestion: Mark your calendar now and plan to spend a few extra days in Chicago. You deserve it! Home | Contact Us | Privacy Policy | Site Map
Travel Insurance FAQs About
Travel Insurance - Columbus Direct (Australia) Our Travel Insurance Assistance & Claims Travel Tips Travel Insurance FAQs About Us Contact Us Travel Insurance - Are you paying too much? As pioneers in travel insurance, Columbus Direct always put the customer first. That's why our travel insurance is typically much cheaper than that offered by travel agents and some other travel insurance providers.* How can we do it? Well, we sell direct, so we cut out the high commissions typically paid to agents and pass these savings on to you, and you'll get the same low price travel insurance whether you call or purchase online. So if you're looking for cheap prices and great service, don't buy your travel insurance until you've checked us out. What our customers say about our travel insurance... I recently purchased insurance from you for the third time in 12 mths as you are great value (even though my husband works for an insurance co). The policy is comprehensive and I have recommended Columbus to friends... - Leanne Read more customer feedback Annual Multi-Trip Travel Insurance for frequent travellers... You could save even more with our Annual Multi-Trip policy. Year-round cover for all your international trips of up to 60 days. Prices from just $250. Read more about our annual travel insurance * When compared to the most similar travel insurance products. Cover varies between providers. Columbus Direct Travel Insurance, 62 Alexander Street, Crows Nest NSW 2065, Australia Columbus Direct does not provide advice about travel insurance based on any consideration of your objectives, financial situation and needs. To decide if our travel insurance is right for you, please read the Product Disclosure Statement. If you purchase a policy, Columbus will receive a commission based on the type and duration of the travel insurance that is never more than 40% of the premium paid (excluding any GST and Stamp Duty). Columbus Direct Travel Insurance Pty Limited (ABN 99 107 050 582) is an Australian Financial Services Licence holder: No. 246636. © 2005 Columbus Direct Travel Insurance Pty Limited. All rights reserved. Annual Travel Insurance | Ski Travel Insurance | Travel Insurance Australia | Travel Insurance Quote Home | Privacy Policy | Resources | Visit our New Zealand site | Visit our UK site Get a travel Insurance quote now... Monday to Friday 8am to 6pm Australia DST Get a travel insurance quote now... Secure online purchasing Call us to pay by Amex, Diners, cheque or money order. COLUMBUS DIRECT TRAVEL INSURANCE The Columbus St Bernard: A trusted brand for more than 15 years. Columbus Direct Travel Insurance policies are underwritten by certain underwriters at Lloyd's of London Get a travel insurance quote now...