air travel shall be

UWSA - FPPP 36 - Travel Regulations - Part III. III. AIR TRAVEL Preaudit steps for this section A. Commercial When an airline ticket is required for official UW business travel, the employee must use a contracted travel agency to book airline reservations. (Please see Travel Agencies in this section below for more information.) Reimbursement for commercial air travel shall be limited to the lowest logical fare available. The "lowest logical fare" is defined as the least costly fare that: uses a regularly scheduled commercial carrier; prohibits preference for any airline, type of aircraft and connecting airports; may require one plane transfer both departing and returning; departs from the airport nearest to the employee's headquarters location or, at the discretion of the employee, from an airport offering a fare which is more cost effective for the UW, including parking, mileage or additional overnight stays; allows for up to a four-hour leeway in scheduling which may necessitate that the employee arrive up to two hours prior to the start of his/her UW business and may require up to a two-hour wait after the planned business ending time to take advantage of lower air fares. Note: In accordance with the International Air Transportation Fair Competitive Practices Act of 1974, commercial air travel on certain grants must comply with the requirement that U.S. flag air carriers be used to the maximum extent possible when travel is between the U.S. and a foreign country or between foreign countries. The additional cost for premium class (first class or business class) travel is not reimbursable. If a situation should arise where premium class travel is the only alternative available, such travel must be cleared with the Institution Controller through the UW System Travel Office prior to booking the flight. Penalty fares are often cheaper, and their purchase is encouraged because most trips are not cancelled or changed, particularly those involving conferences. Penalties or additional costs assessed for cancellations or changes may be paid from UW-administered funds when a reasonable explanation for the change is documented in the payment voucher. It is the responsibility of the traveler to facilitate refund or credit from the travel agency or airline for any unused tickets. Employees may be held personally responsible for the cost of non-used tickets. Unusual circumstances should be justified in writing. Note: The State of Wisconsin's contract travel agencies have the capability to track unused tickets to prevent non-usage. When a more favorable price can be obtained for airfare by adding additional days to the trip, e.g., staying over a Saturday or flying on a particular day, reasonable expenses for lodging and meals for the minimum necessary additional days may be claimed if the total cost of the reduced fare, plus the additional days' expenses, are less than the lowest available airfare would have been without the additional days of travel. Reimbursement may only be granted under this provision for weekend days and holidays. The weekend for this purpose is considered to run from 4:30 p.m. on Friday to 7:01 p.m. on Sunday. Documentation of the air cost savings must be provided on the Travel Expense Report (TER). Effective October 17, 2005, a State/UW-issued purchasing card must be used for payment of official business-related airline tickets and travel agency service fees. If they so choose, employees have the option of utilizing the state-provided personal liability U.S. Bank travel card for payment. Because of significant administrative costs associated with use of the purchasing card, institutions may strongly encourage their employees to use the U.S. Bank travel card for payment of travel. As a result of electronic ticketing, the form of airline ticket may vary. When seeking reimbursement for the cost of airfare, an employee must provide the highest form of receipt issued by the airline/travel agency. In those instances where an airline ticket is reissued, previously issued documents should be attached for a complete audit trail. Claims for reimbursement of airfare must represent the net amount paid by the traveler after any applicable exchanges, discounts, change fees, etc. When airfare is paid direct by the UW and changes to the ticket are made which result in a refund, the refund must be credited or made payable to the UW. Documentation to support either claimed or direct billed airfare must include: traveler's name, destination, departure/return dates, amount of fare, routing, class of travel and purpose of trip. Regardless of the payment mechanism, airfare charges are a travel expenditure requiring proper approval by either the employee's supervisor, an approving authority (see definition, section II) or the department head. Benefits from any airline promotion, such as free tickets for frequent fliers, merchandise, etc., that accrue as a result of UW-paid travel belong to the UW and must be used for UW-related business. Benefits as a result of voluntary bumping may be retained by the employee provided the alternative travel resulting from the bumping does not involve any loss of work time or additional travel cost to the UW. An employee may not be compensated for business use of frequent flyer vouchers, vouchers for bumping, discount coupons or other instruments of value. Such discount instruments, if earned as a result of personally paid travel, should be used for subsequent personal travel. CONTRACT TRAVEL AGENCIES: The State has contracted with Adelman and Orbitz For Businesss for official, out-of-state business-related needs when airline arrangements are required. Contract details with Adelman and Orbitz are still being worked out. Until further notice, travelers should continue making airline reservations for business travel as they have done in the past. The State has also contracted with STA for student study abroad travel and Worldtek for athletic travel. B. Charter and Personal Airplane Travel Institution department heads may authorize employees to charter or rent an airplane or authorize them to use their personal airplane when such airplane use is the most efficient and economical. The State of Wisconsin has contracted with Wisconsin Air Service for charter air service. All UW institutions are required to utilize their service for charter air travel when it suits their needs. Their telephone number is (608) 246-4328. If they are unable to provide the needed service, an alternative service may be sought. Pilots who are flying aircraft on University business create a liability exposure for the University; therefore, the University requires preapproval in accordance with specific standards. For information on requirements which must be met, refer to Part 8B of the UW System Risk Management Manual or call your campus Risk Management Office or UW System Risk Management at 608/263-4381. Reimbursement rates for personal airplane business mileage shall be 38.5 per mile. The TER must include the names of the passengers transported. Reimbursement for costs directly associated with chartering, renting or use of a personal airplane shall not exceed the lowest logical commercial fare. The cost comparison should be attached to the TER. C. General Airfare discounts are generally available for groups of 8 or more persons traveling from the same origin to the same destination on the same plane (group fares) and for multiple individuals traveling from different origins to a common destination (meeting fares). Contact the contract travel agencies for details and assistance in setting up such travel. Unless it cannot be avoided, it is recommended that not more than five employees from the same business unit travel in the same aircraft. Travel Regulations Table of Contents | Financial and Administrative Policy Index | Financial Administration This information is provided as a service of The University of Wisconsin System Administration Office of Financial Administration. To suggest possible additions or improvements, please contact Financial Administration (608) 262-1313 Last Edited: 09/16/2005

Europe Travel

ViaMichelin : street map, maps, map UK, route finder, route planner, directions, road map, route map Route planner , maps , tourist information , hotels and restaurants Home page Maps Driving directions Traffic Weather The Michelin guides My ViaMichelin Store Hotels | Restaurants | Tourism Advantages | My account | My saved items Help My addresses Address, station... Postcode City, area... EUROPE Search for nearby hotels Help My addresses My addresses Address, station... Postcode City, area... EUROPE Address, station... Postcode City, area... EUROPE Stopovers, options... On the road Lexus RX 400h: the first hybrid 4x4! A concentration of technologies which far from neglects the pleasures of driving. Dodge Nitro: its dynamite! The first compact off-roader from the American marque with the ram logo, the Dodge Nitro has been specially designed for the European market. Yamaha MT-03: a versatile single-cylinder roadster which proves its worth in town and on small winding roads. Also discover the Michelin Airless , a wheel without air for scooters. Tourism and Gastronomy Budapest or how to appreciate the Danube pearl. The capital of Hungary ideally combines the pleasures of art, gastronomic delights and the bathing ritual, a veritable philosophy of well-being. Champagne - a living legend! Our selection invites you to to rediscover the magic of real, fine champagne! Meetings in Spain: business success. Spain's importance as a destination for international meetings has increased notably in recent years. Discover why Spain is synonymous with success in this type of events. New Technology and Mobility Homelink: connecting home and car. It is now possible to open your garage door from a distance without getting out of your car or even opening the window... News Castrol gets the EDGE over the competition! EDGE is our best, made for demanding drivers, who love their machines. Gain free access to the online Michelin guides Save your searches (addresses, maps, route plans...) Register for FREE! NEW! ViaMichelin Navigation X-930 All-in-one portable GPS navigation system 389 € Tungsten E2 Navigation Companion United Kingdom & Ireland Discover all our services on... PDA PND In-car GPS navigation systems ViaMichelin business solutions Business geolocation services: adaptable turnkey website solutions or flexible services integrated into existing business applications Advertise on ViaMichelin.com Choosing your tyres... Which tyres? Advice on your tyres Add ViaMichelin to your Favourites list Help-FAQ | Site map | Configuration | Product registration | Fun & games | Map directory Who are we? | Press area | Privacy policy | Legal notice | Recruitment | Our partners Route planner , maps , tourist information , hotels and restaurants Street map , maps , map UK , route finder , route planner , directions , road map , route map Michelin 2001 - 2005 Franais Espaol Italiano Deutsch

Germany travel newsletter today!

Travel to Germanys Historic Cities Free German Travel Newsletter! Enter your email to subscribe to the Historic Highlights of Germany travel newsletter today! HTML Text AOL Travel to Germanys Historic Cities Travel to the Historic Highlights of Germany, 13 cities chosen for their special charm, architectural brilliance and historic character. Our cities have banded together to provide a single point of contact to help you plan your travel to Germany. How to use our site Click on Cities to learn more about our charming towns what to do, what to see, and where to stay. Learn about history, culture, food and wine, attractions, excursions, activities, events and the general region. In Interests , find out about German art, literature, music, religion, architecture and history and to learn which cities to visit to match your travel preferences. Click on Plan a Trip for tips on hotels and travel packages you can use as building blocks to prepare your own personal itinerary within Germany. Our new Personal Planning Guide lets you assemble a booklet with information you choose from our cities. Our planning wizard helps you create a kit you can use as you plan your travel in Germany. Visit our cities In the Historic Highlights of Germany, youll travel in the footsteps of emperors and kings, bishops and scholars, and generals and presidents who changed the face of Germany, Europe and the world. Youll travel to cities where seamen and merchants built the power of the Hanseatic League. Marvel at our architecture. Freiburgs cathedral with its 381-foot tower ranks among the masterworks of Gothic architecture. Wrzburgs baroque Residenz took 24 years to build. In Augsburg, rococo grew so prevalent that it became known as the Augsburg style. Walk amid gothic-renaissance Heidelberg Castle, Wrzburgs massive baroque Residenz and Potsdams Sanssouci Palace, the 18th-century retreat of Frederick the Great. Or travel to Mnster, the land of 100 moated castles. Trace the roots of Martin Luther and the Protestant faithand spend the night in Luthers former monastery. Walk through Roman ruins, medieval town centers, and thriving marketplaces. Taste history, too. Enjoy wine and seaside specialties in restaurants founded by captains nearly 500 years agoand with reserved tables where todays skippers carry on the tradition. Our vintners and brew masters will take pride in your pleasure. One of our monasteries has been brewing since the 11th century, and we can even serve you wine from your birth year. Travel to our cities, where history lives! © 2003 Historic Highlights of Germany, info@historicgermany.com Map of Germany click on the city icons to get more information Inbounds in Historic Germany: The Soccer Games The 13 cities of Historic Highlights of Germany are quite close* to the stadiums of the World Championships and even closer to Germanys rich history.... more... Featured Travel Packages: Germany's Architectural Treasures Special Travel Values German Christmas Markets Proud Travel Partners Lufthansa German Rail German National Tourist Office Gemuetlichkeit Travel Letter for Germany, Austria, Switzerland & the New Europe

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Asia Travel Newsletter :

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